I’ve had to move some accounts around within Google Apps as well as from other email servers. There is a lot of different ways to do this and it depends on what information you want to transfer which determines which method to use.
Migrate only Emails
This option is only available for the paid version of Google Apps – which if you setup a Google Apps account after 2013 – the free version wasn’t even an option. It is also the easiest.
to keep things straight:
New Account: is the account your are trying to migrate your information TO
Old Account: is the account your are trying to migrate your information FROM
- Login to your New Google Admin Account
- At the very bottom you will see a large gray bar with an option for “More Controls”
- Select the “Migrations” Option
- You can select your server type, Protocol (I’d recommend “Auto Select”) and then enter in the credentials for your Old account.
Transfer Your Google Voice Number and Data
This only takes about five minutes. But before you start:
Note: if you are transferring a Google Voice number to an account that already has a number associated with it – then this process will erase the phone number on the new account.
If you do have a Google Voice number associated with the destination account, make sure the number’s voicemail PIN is not the same as the source account’s. If it is, the transfer will fail.
Initiate the transfer:
- Go to Google Voice Transfer Assistant. You’ll be asked a series of questions and be told about various risks. When you’ve answered them all, you’ll be provided with this link.
- If you’re signed into one of the accounts (either the new or old), you’ll be asked to sign into another as you need to be logged into both in order to complete the transfer.
- You will be asked which account is the source and which is the destination.
- Once you have confirmed everything – the transfer only takes a few minutes
When you’re done, that means your old account will not work with your Google Voice number anymore. You’ll need to change your account information on all your computers and devices in order for Google Voice to continue working everywhere.
Migrating Your Various Other Google Services
- Sign in to the old account (the account you want to transfer data from) and visit google.com/dashboard.
At the top you should see a notice in yellow that says “You can move data out of this account.” Click the link to get started. (If you don’t see this link, moving data may not be available for your two accounts. You can try to adjust the URL to find out, however, and see if that works for you. The URL needs to look like this: https://www.google.com/dashboard/migration/?srcAccountemail@example.com&dstAccountfirstname.lastname@example.org. You should replace the old and new email addresses with your actual addresses.)
- Google will take you to a page that shows your old account and that you’re signed in. You’ll also need to sign into your new account in order for the data to have a place to go.
- Once you’re signed into both accounts, you’ll have a long list of services currently on the source account. If you want to transfer any of them to the destination account, check off the boxes next to their titles.
- After you’ve made your selections, you’ll need to check off a few more boxes in a gray box at the end of the page.
- Click “I accept. Move this data.”
The transfer will initiate, and when it’s done the data will no longer be in the old account and only exist in the new account. This process will not will not transfer your Gmail or Calendars, however, so please consult this guide for information on transferring those services.
Migrate all of your Data from a Gmail or Google Apps Account into Google Apps
This is a little more involved and will have to be done in a few steps but still is pretty easy.
When you visit Google Takeout, it will download every bit of data in the list above it. That includes your Picasa web albums, contacts, docs, and various other information. When you’ve finished making your selections, click the “Create Archive” button.
This will initiate the archive creation and a download will begin when Google has everything ready for you. If you open the archive, you’ll find data that’s mostly readable. A lot of the files come as HTML files, and any contact information (whether through Circles or just your regular contacts) are saved as vCard contact cards (which is a standard for most address book software). You will be able to import contact cards and documents into their respective Google apps just like any regular data. Your +1s can also be imported into most web browsers as bookmarks. If you’re using Chrome, Google will be able to sync them.
You need to do the following:
- Create a Google+ profile on the New account. Google cannot transfer a profile to an account that isn’t signed up for Google+, so you need some sort of profile. It can be pretty much empty and just your name, but it has to exist.
Now initiate the transfer:
- You’ll see a list of all the data you can export, select everything you want to migrate.
- Wait for the email from google saying your Archive is ready.
NOTE: if you migrate your Google+ information Google will confirm that you definitely want to make this transfer. Once you confirm this, you have to wait seven days. Although Google doesn’t explain why this holding period exists, it’s likely due to security reasons. For seven days, both accounts will show that a transfer is pending and either account can cancel that transfer at any time. This is likely so an unauthorized data migration can be stopped by either user if they weren’t expecting it.Sign into your Old account and visit google.com/takeout.
When the seven days pass, the transfer will have occurred but the source account will still maintain the original data. You’ll need to remove the profile manually if you don’t want a duplicate.